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Request For Proposal (RFP)
COMPANY PROFILE
*
Contact Name:
*
Name of Company:
*
Position in Company:
*
Address:
*
Country:
*
Telephone:
Fax:
*
Email Address:
Skype:
Web Site address:
End user/group name:
OR Type of industry:
*
How did you hear about us?:
What is your deadline?:
Request
Please insert your request here if you do not wish to use the RFP form
:
QUOTATION INFO
*
Destination(s) Considered:
Only ideas needed at this stage not prices:
Yes
No
Type of Programme:
Incentive
Product Launch
Meeting
Leisure Group
Seminar
Special Interest Group
Conference
Other:
Event Dates From:
Event Dates To:
*
Duration of Nights
No. of Guests
*
Alternative Arrival:
Alternative Departure:
*
Other (please specify)
Estimated budget (excl. flights):
Escort?:
Yes
No
If yes then how many?:
*
Inspection Visit?:
Yes
No
DELEGATE PROFILE
Group Profile:
Sales Staff
Company Directors
Sales Force
Dealer Principal
Sales Managers
Dealer Employees
Other:
Group Profile Sex:
Male
Female
Mixed
Average Age:
*
Is there any other information regarding your Delegates Profile?
TRANSFERS
Arrival Transfer:
Specific Requirements i.e Coach, Minibus, Limo:
Please specify transport required:
Departure Transfer:
Specific Requirements i.e Coach, Minibus, Limo:
Please specify transport required:
Registration/Hospitality Desk
Yes
No
Is there any other information regarding your Transfer requirements?
ACCOMMODATION
Has Hotel been Secured:
Yes
No
If no please provide hotel details:
Hotel Location
(i.e. Resort, City centre)
Couples
Individuals
Hotel Category
5* Deluxe
5*
4*
3*
Other:
Number of Rooms:
Singles:
*
Doubles:
*
Twins:
*
Suites:
*
Other:
*
Room Only
Bed & Breakfast
Half Board
Full Board
Delegate Rate (if available)
Cocktails:
Welcome
Farewell
Gala Dinner:
Yes
No
Themed:
Yes
No
Entertainment:
Yes
No
- If yes, type:
Flowers
Gifts in room
- To what value: $'s
*
Is there any other information regarding your accommodation requirements?
FOOD & BEVERAGE
Reception
Reception Date:
Lunch on-site
Lunch off-site
Lunch Dates
Dinner on-site
Dinner off-site
Dinner Dates
Wine With Meals:
Yes
No
Half Bottle
Full Bottle
Is there any other information regarding your F&B requirements?
EXCURSIONS
No. of Excursions:
*
Half Days:
*
Full Days:
*
Type of excursions:
Cultural
Fun
Activity
Mixed
Shopping
Safari
Beach
Team Building
Golf
Extreme Sports
Sports
Sightseeing
Educational
Combined Spouse:
Yes
No
Dates of Excursions:
Is there any other information regarding your excursions requirements?
MEETING ROOMS
Main Session
Number of Delegates:
*
Room Layout:
U-Shape
Boardroom
Banquet
Theatre
Classroom
Other:
Start Time & Date:
End Time & Date:
*
Audio Visual requirements:
Ceiling Height:
Special requirements:
Natural Daylight:
Yes
No
Breakout Rooms
No of rooms:
*
Number of Delegates:
*
Room Layout:
U-Shape
Boardroom
Banquet
Theatre
Classroom
Other:
Start Time & Date:
End Time & Date:
*
Audio Visual requirements:
Special requirements:
AM Coffee Break
PM Coffee Break
Is there any other information regarding your meeting requirements?
ADDITIONAL INFORMATION
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